Personal Assistant to Director

About the role

The company is seeking a highly organised and proactive Personal Assistant to support the Director and senior management in daily business, administrative and communication activities. The role involves managing schedules, coordinating meetings, handling correspondence and ensuring smooth interaction between management, clients, vendors and internal teams.

Key responsibilities

• Manage the Director’s daily calendar, appointments, meetings and travel arrangements.
• Coordinate and follow up on business meetings, client enquiries and operational matters.
• Handle official emails, calls, messages and correspondence professionally.
• Prepare and maintain daily schedules, meeting notes, reports, MIS and follow‑up trackers.
• Maintain proper records of quotations, proposals, agreements and business communications.
• Monitor pending tasks, provide timely reminders and follow‑ups to management.
• Assist in preparing presentations, company profiles, letters, quotations and official documents.
• Maintain confidentiality of company and management information.
• Coordinate travel arrangements, accommodation and other business requirements.
• Attend to urgent assignments and ensure timely completion of delegated tasks.
• Support business development, client coordination and administrative activities.
• Maintain professional communication with important clients and business associates.
• Assist in coordinating aviation‑related requirements from enquiry to quotation and follow‑up.

Required profile

• Professionalism and high level of confidentiality.
• Excellent verbal and written communication skills.
• Strong organisational, time‑management and coordination abilities.
• Attention to detail and ability to work under time‑sensitive requirements.
• Responsibility and disciplined work ethic.

Required skills

• Good knowledge of MS Office.
• Familiarity with Google Workspace.