Office Assistant – HR Support (12‑Month Contract)

About the role

The Office Assistant will provide essential administrative and operational support to the core Human Resources team. Working on‑site, the role focuses on executing daily transactional workflows, maintaining employee lifecycle records, and ensuring data integrity to keep the HR department audit‑ready and compliant.

Key responsibilities

• Represent the HR department professionally in all interactions.
• Assist with onboarding formalities, document collection, background verification initiation, and drug‑test tracking.
• Create and maintain physical and digital personnel files, ensuring they are audit‑ready.
• Support benefits administration by updating employee rosters and processing insurance changes.
• Execute routine master‑data updates in the HR system to maintain accuracy.
• Extract and compile recurring or ad‑hoc HR reports as directed.
• Manage shared calendars, schedule meetings, and coordinate internal events.
• Track attendance, work‑from‑home exceptions, and special leave records such as maternity leave.
• Validate payroll‑related data entries and assemble monthly payroll documentation.
• Provide flexible administrative assistance to HR team members and other stakeholders.

Required profile

• Bachelor’s degree or equivalent education.
• Strong attention to detail and commitment to data accuracy.
• Professional demeanor with the ability to interact confidently with employees and external partners.
• Ability to manage multiple administrative tasks in a fast‑paced environment.

Required skills

• Proficiency in using HR information systems for data entry and reporting.
• Familiarity with document management (both physical and digital).
• Basic understanding of benefits administration and payroll documentation processes.