Office Assistant – Facilities Management

About the role

The Office Assistant will support the Head of Administration & Facilities in overseeing the day‑to‑day operations of state facilities. Working closely with multidisciplinary teams, the role ensures that all services, from security to cleaning, run smoothly and meet regulatory standards.

Key responsibilities

• Manage contracts and service providers for security, parking, cleaning, catering, gardening and related services.
• Supervise multidisciplinary teams including cleaning, maintenance and security staff.
• Maintain continuous availability of basic facilities and ensure 100% uptime for critical equipment.
• Control budgets, allocate space across buildings and drive cost‑effective solutions.
• Ensure compliance with government, environmental, health and safety regulations.
• Advise on energy‑efficiency measures and support business relocations and leasing decisions.
• Oversee building projects, renovations and refurbishments.
• Prepare reports, written recommendations and partner with event management functions.
• Own procurement and payment processes using SAP or equivalent systems.

Required profile

• Strong communication and influencing abilities, both written and verbal.
• Analytical, problem‑solving and decision‑making skills.
• Leadership experience in managing teams and projects.
• Attention to detail with a commercial and customer‑service mindset.
• Excellent organization, time‑management and ability to handle a varied workload.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with SAP or equivalent procurement/payment systems.

What we offer

• Opportunity to work in a dynamic facilities environment.
• Professional development and exposure to large‑scale projects.