Office Administrator

About the role

We are seeking a reliable and organised Office Administrator to ensure the smooth day‑to‑day functioning of our society’s office in Vadodara. The role involves managing administrative operations, maintaining records, overseeing facility upkeep and coordinating with vendors to support member services and internal processes.

Key responsibilities

• Manage daily office operations, including housekeeping, facility maintenance and vendor coordination.
• Maintain physical and digital records, files and member documentation in an organised manner.
• Handle office supplies, stationery procurement and liaise with service providers.
• Process incoming and outgoing correspondence, courier services and dispatches.
• Maintain staff attendance, leave records and support HR and payroll data entry.
• Ensure timely renewal of licences, registrations and statutory documents such as Society registration and Shop & Establishment certificates.
• Assist with audit, inspection and regulatory documentation preparation.
• Manage petty cash, record administrative expenses and prepare expense reports.
• Coordinate meetings, board meetings, prepare minutes and maintain calendars.
• Liaise between departments and branches to ensure smooth workflow and communication.

Required profile

• Graduate in any discipline (B.Com, B.A., BBA preferred).
• 2‑5 years of experience in office administration, preferably in a bank, NBFC or co‑operative society.
• Strong organisational and multitasking abilities with high accuracy in record‑keeping.
• Good communication skills in Gujarati, Hindi and English.
• Reliable, discreet and proactive attitude.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Basic computer operations.