Office Administrator

About the role

The Manager – Administration will lead the day‑to‑day office administration and facilities operations for BDO India, ensuring a safe, efficient and employee‑friendly workplace. This role combines workspace management, vendor oversight, compliance and employee support to maintain high standards across all office locations.

Key responsibilities

• Manage office facilities including workstations, cabins, meeting rooms and common areas, optimizing space utilization.
• Coordinate onboarding and exit processes, setting up workspaces and handling clearance activities.
• Plan and execute town‑halls, leadership meetings, employee engagement programmes and corporate events.
• Oversee outsourced staff and facility vendors, ensuring service quality, SLA compliance and productivity.
• Supervise cafeteria operations, hygiene standards, vendor performance and employee feedback mechanisms.
• Ensure statutory, administrative and regulatory compliance; liaise with local authorities for approvals and audits.
• Handle vendor billing, budget tracking, invoice verification and control of administrative costs.
• Oversee fire safety systems, emergency preparedness, security access control, CCTV monitoring and visitor management.
• Maintain office assets, consumables and inventory, conducting periodic audits and ensuring optimal stock levels.

Required profile

• Graduate or Post‑graduate degree in Administration or a related discipline.
• Proven experience in office administration, facilities management or a similar role.
• Strong organisational abilities and attention to detail.
• Excellent communication and stakeholder‑management skills.
• Ability to work collaboratively with HR, finance and external vendors.

Required skills