Logistics & Administration Executive

About the role

The Logistics & Administration Executive coordinates the end‑to‑end delivery process for customer orders while also managing office procurement and vendor relations. Acting as the central hub between Sales, Accounts, Operations, Warehouse, Customers, Transporters and Vendors, the role ensures timely deliveries, minimal waiting times, and that the office has the supplies it needs.

Key responsibilities

• Plan and execute the full logistics cycle from order readiness to final delivery.
• Confirm pickup/delivery dates, times, locations and vehicle requirements with customers.
• Arrange transportation with approved carriers and share accurate shipment details with all stakeholders.
• Monitor vehicle arrival, loading, dispatch, transit and delivery status, ensuring minimal warehouse waiting.
• Obtain and file Proof of Delivery (POD) and related documents.
• Communicate any delays, issues or changes promptly to relevant departments.
• Maintain records of shipments, transportation costs and related paperwork.
• Coordinate with Accounts on freight charges and invoice support.
• Support Sales with up‑to‑date logistics information for customers.
• Manage office purchases, vendor coordination and general administrative procurement.

Required profile

• Strong organizational and coordination abilities.
• Excellent communication skills for internal and external stakeholders.
• Proactive problem‑solving and ownership mindset.
• Ability to work under tight deadlines and handle multiple tasks simultaneously.

Required skills

What we offer

• Opportunity to work in a dynamic, cross‑functional environment.
• Exposure to both logistics operations and office administration.