Junior Executive Assistant – Executive Office

About the role

We are looking for a smart, polished and highly organized Junior Executive Assistant to provide high-quality executive support to the Executive Office and ensure smooth coordination across senior leadership. The role requires confidence interacting with C‑level executives, senior stakeholders, clients and external partners, handling sensitive information with discretion, and independently managing multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage calendars, meetings, appointments and daily schedules for senior leadership.
• Coordinate with C‑level executives, senior leadership, clients and external stakeholders.
• Schedule and coordinate internal and external meetings, including logistics and follow‑ups.
• Prepare meeting agendas, presentations, briefing notes and other documents as required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Manage business travel, hotel bookings, itineraries and related arrangements.
• Handle emails, correspondence and communication on behalf of senior leadership when required.
• Coordinate visits and meetings involving important clients, partners and senior executives.
• Maintain confidentiality of sensitive business information and communications.
• Support senior leadership with day‑to‑day administrative and operational requirements.
• Maintain organized records, documents and important information for quick access.
• Assist with special projects, events and other initiatives led by the Executive Office.
• Anticipate requirements, resolve routine issues independently and ensure schedules and commitments run smoothly.

Required profile

• 3–6 years of experience as an Executive Assistant or in a similar role.
• Experience supporting CXO / senior leadership and managing C‑level stakeholders.
• Strong communication, organizational and follow‑up abilities.
• High discretion and ability to handle confidential information.
• Proactive, dependable and able to manage multiple priorities independently.
• Background in Executive Assistant, Corporate Office, Hospitality, Premium Guest Relations or Cabin Crew considered.

Required skills

• Proficiency in Microsoft Office (MS Office)
• Proficiency in Google Workspace