Front Office Executive

About the role

We are seeking a professional, customer‑focused Front Office Executive to manage our reception and front‑desk operations. The role ensures a smooth experience for employees, visitors, and partners by handling calls, visitor management, travel support, and administrative tasks.

Key responsibilities

• Welcome clients, employees, visitors, and vendors courteously.
• Manage incoming and outgoing calls, issue stationery, and support office events, training sessions, and seminars.
• Maintain visitor logs, gate passes, reception registers, and First Aid kit records.
• Coordinate meeting‑room bookings, meeting arrangements, and office‑supply inventory.
• Receive, track, and distribute couriers and official documents.
• Arrange cab bookings, liaise with travel desk, and keep travel records.
• Collaborate with vendors, housekeeping, security, and maintenance for office support.
• Assist with employee onboarding, joiner kits, ID cards, and exit formalities in partnership with HR.
• Track vendor agreements, verify invoices, process PR/PO requests, and monitor monthly vendor budgets.
• Ensure reception area cleanliness and uphold overall office presentation standards.

Required profile

• Graduate in any discipline.
• 2‑5 years of experience in front‑office, reception, administration, or facilities coordination.
• Prior experience in corporate office administration is preferred.
• Professional appearance, positive attitude, and strong interpersonal skills.

Required skills

• Basic working knowledge of MS Office applications such as Excel, Word, and Outlook.
• Ability to multitask and manage front‑desk operations in a fast‑paced environment.
• Strong coordination, organizational, and problem‑solving abilities.