Front Office Executive – Director’s Office

About the role

We are seeking a well‑groomed, highly organized Front Office Executive to manage the reception area and provide dedicated administrative support to the Director’s Office. The role combines front‑desk responsibilities with executive assistance, requiring professionalism, confidentiality and a strong service orientation.

Key responsibilities

• Welcome visitors, clients, vendors and guests, ensuring a courteous and professional first impression.
• Handle incoming calls, emails and general inquiries, routing them promptly and accurately.
• Maintain visitor logs, manage security protocols and oversee courier handling.
• Coordinate meeting‑room bookings and ensure facilities are set up correctly.
• Manage the Director’s calendar, schedule appointments, and arrange travel, accommodation and transportation.
• Prepare meeting agendas, presentations, minutes and follow‑up action items.
• Screen and prioritize communications addressed to the Director.
• Act as the primary liaison between the Director’s Office and internal/external stakeholders.
• Maintain confidential documents and records with utmost discretion.

Required profile

• Excellent communication skills and a professional demeanor.
• Strong organizational abilities and the capacity to handle multiple tasks simultaneously.
• High level of confidentiality and discretion.
• Proactive, service‑oriented attitude with a keen eye for detail.
• Ability to coordinate smoothly with internal teams, clients and senior leadership.

Required skills