Front Desk Executive / Receptionist

About the role

We are seeking a professional Front Desk Executive to manage our reception area and provide essential administrative support. The role involves greeting visitors, handling communications, and ensuring the front office runs smoothly.

Key responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person or department.
• Answer, screen, and forward incoming phone calls.
• Maintain a tidy and presentable reception area with necessary stationery and materials.
• Provide accurate information in person, by phone, or via email.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by monitoring the logbook, issuing visitor badges, and following safety procedures.
• Order front‑office supplies and keep inventory records.
• Update calendars, schedule meetings, and arrange travel accommodations.
• Record office expenses and perform clerical duties such as filing, photocopying, and faxing.

Required profile

• Proven experience as a Receptionist, Front Office Representative, or similar role.
• High school diploma; additional certification in Office Management is a plus.
• Professional attitude and appearance with strong written and verbal communication.
• Resourceful, proactive, and able to multitask under pressure.

Required skills

• Proficiency in Microsoft Office Suite.
• Basic Excel skills.
• Hands‑on experience with office equipment (fax machines, printers).