Facilities Manager / Office Admin

About the role

Swish is seeking a Facilities Manager / Office Admin to oversee the day‑to‑day operations of its corporate office. The role involves coordinating with employees, vendors and internal teams to keep the workplace running smoothly and efficiently.

Key responsibilities

• Manage office operations including housekeeping, pantry, maintenance, security and overall upkeep.
• Coordinate with vendors, negotiate contracts, track service agreements and ensure timely delivery.
• Support employee requests related to facilities, seating, access cards, stationery, meals and other workplace needs.
• Oversee repairs, maintenance, internet, electricity, equipment and other facility‑related requirements.
• Maintain inventory of stationery, pantry supplies and cleaning materials, ensuring timely replenishment.
• Assist with internal meetings, team events, visitor management and other office activities.
• Track office‑related expenses, vendor bills and invoices, ensuring timely processing and payment.
• Ensure workplace safety, fire safety, access control and compliance with office regulations.
• Support office expansion, setup, seating arrangements and infrastructure changes as the company grows.
• Maintain records, trackers, documents and reports related to office operations.

Required profile

• 2–5 years of experience in office administration, facilities or general administration.
• Strong vendor and stakeholder management abilities.
• Excellent communication and coordination skills.
• Hands‑on, proactive attitude with ownership of day‑to‑day issues.
• Good organizational and problem‑solving capabilities.
• Comfortable working in a fast‑paced environment.
• Basic knowledge of MS Excel or Google Sheets.

Required skills

• MS Excel
• Google Sheets