Executive Secretary (VMD)

About the role

We are seeking a proactive Executive Secretary to provide high‑level administrative support to senior executives. The role involves managing complex schedules, coordinating meetings, and handling confidential information with precision.

Key responsibilities

• Maintain and prioritize executive calendars, arranging logistics for internal and external meetings.
• Provide telephone coverage, answer calls, take accurate messages, and handle urgent inquiries with sound judgment.
• Conduct extensive online and offline research as requested by executives.
• Organise travel arrangements—including flights, hotels, rental cars, and meeting venues—for domestic and international trips.
• Arrange special meeting facilities such as catering, audio‑visual equipment, and distribute meeting materials.
• Maintain confidential records and ensure proper documentation.
• Support overall office administration and act as a reliable point of contact.

Required profile

• 5–10 years of experience in an executive support or secretarial role.
• Any graduate degree.
• Strong interpersonal communication and negotiation abilities.
• Effective time‑management, multitasking, and problem‑solving skills.
• Proactive, self‑motivated, and able to work independently.
• Keen eye for detail and accuracy.

Required skills

• Proficient in Microsoft Office.