Executive Secretary to Director

About the role

The Executive Secretary will provide high‑level administrative and executive support to the Director, ensuring smooth day‑to‑day operations of the office. This role involves managing schedules, handling confidential information, and acting as the primary liaison between the Director and internal or external stakeholders.

Key responsibilities

• Maintain and organise the Director’s calendar, appointments, meetings and travel itineraries.
• Screen and prioritise incoming calls, emails and correspondence.
• Draft, prepare and review letters, reports, presentations and other business documents.
• Coordinate and organise meetings, conferences, board sessions and business reviews, including agenda preparation and minute taking.
• Arrange domestic and international travel, accommodations and transportation, and prepare expense reports.
• Maintain confidential records, files and document control systems.
• Liaise with senior management, clients, vendors, government bodies and business partners while preserving professionalism and confidentiality.
• Prepare periodic MIS reports, dashboards and business summaries, and monitor critical deadlines.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Management or a related field (MBA/PGDM preferred).
• 5–10 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant or in a similar role supporting senior leadership.
• Excellent written and verbal communication skills with a high level of discretion.

Required skills

• Proficiency in Microsoft Office suite – Word, Excel, PowerPoint and Outlook.