Executive Secretary – Project Coordination (Adyar, Chennai)

About the role

We are seeking a highly experienced Executive Secretary to provide direct support to the Managing Director/Director and to coordinate key construction projects. The role combines executive assistance with project‑coordination responsibilities in a fast‑paced, large‑scale construction environment.

Key responsibilities

• Manage the MD/Director’s calendar, meetings, correspondence and travel arrangements.
• Coordinate project activities by liaising with architects, engineers, site teams and vendors.
• Prepare minutes of meetings, project reports, presentations and MIS reports for management reviews.
• Facilitate inter‑departmental communication across design, estimation, execution and procurement.
• Track project timelines, deliverables and ensure timely follow‑ups.
• Maintain confidential documents, contracts, proposals and official communications.
• Organise board meetings, client meetings and site review sessions.
• Handle expense reporting and executive‑level office administration.

Required profile

• Graduate (any discipline) with a background in executive secretarial or office management.
• 10‑15 years of proven experience as Executive Secretary/PA to senior management in construction, real‑estate or infrastructure.
• Strong exposure to project coordination and construction documentation.
• Professional demeanor, discretion and ability to handle confidential information.
• Currently residing in Chennai and available to join immediately.

Required skills

• Advanced Excel
• PowerPoint
• Word
• Email management

What we offer

• Competitive salary of INR 60,000‑70,000 per month.
• Opportunity to work directly with top management of a leading construction firm.
• Stable career path with long‑term growth prospects.
• Prime location in Adyar, Chennai.