Executive Secretary – Leadership Support

About the role

The Executive Secretary provides high‑level coordination and support to senior leadership, ensuring efficient management of time, communications, and stakeholder interactions across multiple business units.

Key responsibilities

• Manage the leader’s complex, dynamic calendar, prioritising meetings by strategic importance and urgency.
• Prepare agendas, pre‑meeting briefs and supporting documents; capture action items and track follow‑up.
• Screen and triage emails, calls and meeting requests, drafting business and leadership correspondence.
• Coordinate domestic and international travel, including flight bookings, hotel reservations, visas and itineraries.
• Act as single point of contact for business heads, customers, corporate functions and external partners.
• Facilitate board, governance and leadership meeting logistics, approvals and document circulation.
• Monitor project deliverables and commitments, following up with stakeholders and escalating delays.
• Maintain confidential handling of HR, financial, strategic and customer information in line with policies.
• Oversee physical and digital filing systems, office resources and support services to ensure smooth operations.

Required profile

• Proven experience supporting senior executives in a fast‑paced, multi‑business environment.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication, maintaining professionalism with internal and external stakeholders.
• High level of discretion and integrity when handling confidential information.

Required skills