Executive Assistant to VP of Sales

About the role

The Executive Assistant will support the Vice President of Sales, handling strategic, operational and administrative tasks. This role acts as a trusted partner to ensure smooth coordination of priorities, communications and executive decision support.

Key responsibilities

• Manage the Vice President of Sales' calendar, meetings, travel plans, and appointments.
• Coordinate internal and external communications on behalf of the senior leader.
• Prepare presentations, reports, meeting agendas, minutes of meetings and business correspondence.
• Track action items from leadership meetings and ensure timely closure.
• Support strategic projects by collecting, analysing, and presenting business data.
• Liaise with department heads to gather updates, reports and project status.
• Organise leadership reviews, customer visits, board meetings and corporate events.
• Maintain confidentiality of sensitive business information and executive communications.
• Assist in preparing MIS reports, dashboards and management reviews.
• Coordinate with external stakeholders, customers, vendors, consultants and government authorities when required.
• Ensure smooth execution of executive priorities and follow‑up on critical business initiatives.

Required profile

• Bachelor's degree in Business Administration, Engineering, Commerce or a related field (MBA preferred).
• 5–15 years of experience as an Executive Assistant, Executive Coordinator or a similar role supporting senior leadership.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational, multitasking and stakeholder‑management abilities.
• High level of professionalism, discretion and confidentiality.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook