Executive Assistant to VP Engineering & India Site Head

About the role

Shopping Gate is expanding its India Global Capability Center and needs an Executive Assistant to support the Vice President of Engineering and the India Site Head. Based in Bengaluru, you will provide high‑level administrative support, manage the leader’s calendar across India and Saudi Arabia, and ensure smooth daily operations of the site.

Key responsibilities

• Own end‑to‑end calendar management for the VP Engineering & India Site Head, balancing priorities across India and Saudi Arabia time zones.
• Arrange domestic and international travel, including Saudi visa coordination, itineraries, accommodation, and expense reconciliation.
• Screen and prioritize incoming requests, emails, and meeting invites to protect the leader’s time.
• Prepare meeting materials, agendas, minutes and drive action items to closure.
• Coordinate daily site operations – facilities, vendor relationships, IT/admin support, and workplace upkeep.
• Support new‑hire onboarding logistics in partnership with HR and IT.
• Maintain trackers for headcount, budget, and vendor agreements, surfacing issues early.
• Plan office events, team offsites, and visits from Saudi Arabia‑based leadership.
• Act as the connective link between India engineering leadership and Saudi Arabia HQ, managing cross‑border syncs and stakeholder updates.

Required profile

• 5–9 years of experience in executive assistance or senior administrative roles.
• Proven ability to handle confidential information with complete discretion.
• Strong organizational skills and enjoyment of building structure in a fast‑growing environment.
• Excellent communication skills across cultures and time zones.

Required skills