Executive Assistant to Regional Vice President

About the role

The Executive Assistant supports the Regional Vice President at F5, providing high‑level administrative assistance across a geographically dispersed region. The role acts as a trusted partner, ensuring the VP’s schedule, travel, and communications run smoothly while handling confidential information with discretion.

Key responsibilities

• Maintain and optimize a complex, multi‑time‑zone calendar, scheduling internal and external meetings, leadership engagements, and resolving conflicts proactively.
• Coordinate logistics for regional leadership meetings, off‑sites, and business reviews, including room bookings, technology setup, and attendee communications.
• Plan and manage domestic and international travel itineraries, prepare detailed travel briefs, and respond swiftly to disruptions.
• Draft, edit, and manage sensitive correspondence, briefing materials, presentations, reports, and talking points on behalf of the Regional VP.
• Handle confidential documents and contracts, maintaining secure digital and physical filing systems.
• Own and drive special projects and initiatives at the regional level, ensuring timely delivery and alignment with leadership objectives.

Required profile

• Demonstrated experience providing executive‑level administrative support to senior leaders.
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines.
• Strong judgment and discretion when handling confidential information.
• Excellent written and verbal communication skills.
• Proactive, solution‑oriented mindset and ability to work independently.

Required skills