Executive Assistant to Managing Director (Mumbai)

About the role

We are seeking a confident, presentable and proactive Executive Assistant to support the Managing Director/Director in day‑to‑day operations and external engagements. The role is office‑based in Goregaon East, Mumbai and requires strong organisational and communication skills.

Key responsibilities

• Manage the MD’s calendar, meetings, appointments, reminders and priorities.
• Track tasks, commitments, deadlines and follow‑ups.
• Coordinate with internal teams, clients, vendors and external stakeholders.
• Prepare professional emails, letters, reports, presentations and meeting notes.
• Support external meetings, events, networking and professional engagements.
• Handle travel arrangements, bookings and itineraries as needed.
• Conduct online research and prepare brief summaries.
• Maintain confidentiality of sensitive information.
• Take ownership of ad‑hoc assignments and ensure timely closure.
• Occasionally perform field work and travel.

Required profile

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Management Executive, Secretary or Coordinator.
• Prior experience supporting senior leadership (MD, Director, CEO, Founder) is preferred.
• Excellent verbal and written English communication.
• Strong follow‑up, coordination and stakeholder‑management abilities.
• Professional, well‑groomed and confident personality.
• Reliable, confidential and detail‑oriented.
• Valid driving licence and ability to travel independently is an advantage.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• LinkedIn
• Instagram
• Facebook
• WhatsApp