Executive Assistant to Managing Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director. The role involves managing schedules, communications and a variety of administrative tasks in a fast‑paced environment.

Key responsibilities

• Manage the MD’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow‑ups.
• Prepare meeting agendas, minutes, presentations, reports, and MIS.
• Track important tasks, deadlines, action items, and follow‑ups for the MD.
• Handle emails, correspondence, calls, and other communication on behalf of the MD.
• Arrange travel, accommodation, meetings and other logistics for the MD.
• Maintain confidentiality of sensitive business and personal information.
• Assist the MD in monitoring key business activities and pending matters.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Support the MD in presentations, documentation, and special projects.

Required profile

• 4–5 years of experience as an Executive, Personal or Management Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong follow‑up, coordination and time‑management abilities.
• Ability to prioritize multiple tasks and work under pressure.
• Professional demeanor with high attention to detail and problem‑solving skills.
• Proactive, mature, dependable and highly organized.

Required skills

• Proficiency in MS Office – Excel, Word, PowerPoint, and Outlook.
• Experience preparing MIS reports, presentations, trackers and dashboards.
• Ability to maintain confidentiality and handle sensitive information.