Executive Assistant to Managing Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Managing Director of QHT Aesthetics. The role involves managing the MD’s calendar, coordinating communications, and ensuring smooth daily operations of the office.

Key responsibilities

• Maintain and update the Managing Director’s calendar, schedule meetings and travel arrangements.
• Prepare meeting agendas, take minutes and follow up on action items.
• Screen calls, emails and correspondence, drafting professional communications and presentations.
• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Organize business travel, accommodation, expense reports and confidential documentation.
• Prepare MIS reports, executive summaries and support company events and leadership meetings.
• Track ongoing projects, provide status updates and assist with strategic research.

Required profile

• Bachelor’s degree in Business Administration, Management or related field.
• 2–5 years of experience as an Executive or Personal Assistant supporting senior leadership.
• Excellent verbal and written communication with strong discretion handling confidential information.
• Proven ability to multitask, prioritize and work under pressure.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Google Workspace

What we offer

• Competitive salary aligned with industry standards.
• Opportunities for career growth and exposure to leadership decision‑making.
• Professional and collaborative work environment.