Executive Assistant to Managing Director

About the role

We are seeking a highly organized Executive Assistant to support our Managing Director. The role involves managing a busy calendar, handling confidential information, and ensuring smooth communication across the organization.

Key responsibilities

• Schedule appointments, meetings, and travel arrangements for the Managing Director.
• Draft correspondence, prepare presentations, and maintain organized files and documents.
• Coordinate with internal and external stakeholders to facilitate seamless collaboration.
• Handle sensitive and confidential information with discretion.
• Assist in planning and executing meetings, conferences, and events, including agenda preparation and follow‑up actions.
• Arrange domestic and international travel, create itineraries, and process expense reports.
• Maintain and update contact lists and relevant databases.
• Respond to queries directed to the Managing Director’s office in their absence.
• Draft, manage, and renew contracts, ensuring timely tracking and documentation.
• Take dictation in shorthand and transcribe documents accurately.

Required profile

• Excellent organizational and time‑management abilities.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Shorthand skills with high transcription accuracy.