Executive Assistant to Managing Director

About the role

We are seeking a highly organized, tech‑savvy Executive Assistant to support the Managing Director in Mumbai. The role blends traditional administrative duties with strategic workflow optimisation, leveraging digital and AI tools to drive efficiency.

Key responsibilities

• Manage the MD’s calendar, schedule meetings, and coordinate travel logistics.
• Act as the primary liaison between the MD and internal/external stakeholders, drafting professional communications and handling documentation.
• Prepare and circulate minutes of meetings, track action items, and support Quarterly and Monthly Business Reviews.
• Create high‑quality presentation decks using PowerPoint or Canva and develop Excel‑based dashboards and reports.
• Identify and implement AI and automation tools to streamline documentation and reporting processes.
• Assist with strategic initiatives, special projects, and business priorities while maintaining confidentiality.

Required profile

• 4‑6 years of experience as an Executive Assistant or supporting senior leadership.
• Strong organizational skills, attention to detail, and ability to multitask in a fast‑paced environment.
• Excellent written and verbal communication, with a proactive, solution‑oriented mindset.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Canva (presentation design)
• Familiarity with AI tools such as ChatGPT, Perplexity, Gemini