Executive Assistant to Managing Director (Group Coordination & Business Development)

About the role

The Managing Director of Arix Energix Limited is seeking a proactive Executive Assistant to support group‑company coordination, business development, and extensive travel requirements. This full‑time position is based in Ahmedabad and involves both domestic and international responsibilities.

Key responsibilities

• Manage the Managing Director’s calendar, meetings, correspondence and confidential assignments.
• Monitor performance and activities of all group companies, consolidating daily, weekly and monthly management reports.
• Track pending tasks, project milestones, sales targets, receivables, customer issues and management decisions.
• Prepare presentations, business reports, meeting agendas, minutes and action trackers.
• Coordinate with Indian and international customers, vendors, consultants, business partners and internal departments.
• Support group‑level business development, identifying new customers, markets, partnerships and projects.
• Represent or accompany the Managing Director at customer meetings, exhibitions, conferences, factory visits and project sites.
• Handle administration, HR coordination, vendor management, office management and implementation of management instructions.
• Plan and manage complete travel itineraries, including flights, visas, accommodations and local transportation.
• Maintain travel expense records and ensure timely settlement of reimbursements.

Required profile

• Excellent organizational and multitasking abilities.
• Strong attention to detail and discretion with confidential information.
• Willingness to travel frequently, including short‑notice international trips.
• Effective communication skills with internal and external stakeholders.

Required skills