Executive Assistant to GMD

About the role

We are seeking a proactive and detail‑oriented Executive Assistant to support the General Managing Director. The role involves managing calendars, travel, documentation and liaising with internal and external stakeholders to ensure smooth business operations.

Key responsibilities

• Manage executive calendars, appointments, meetings and schedules efficiently.
• Arrange end‑to‑end business travel, including flights, hotels, transportation and itineraries.
• Prepare accurate minutes of meetings, track action items and ensure timely follow‑up.
• Handle vendor registration, onboarding, documentation and coordination.
• Support sales and marketing operations through data management, MIS reporting and coordination.
• Prepare quotations, invoices and billing documentation and coordinate with relevant teams.
• Create professional PowerPoint presentations, management reports and business updates.
• Coordinate with internal departments and external stakeholders to execute business activities.
• Maintain confidentiality of management information and meet deadlines.

Required profile

• Graduate degree.
• 2‑5 years of relevant experience in executive support.
• Excellent communication and interpersonal skills.
• Strong organizational, time‑management and multitasking abilities.
• High attention to detail and ability to work independently.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Familiarity with AI tools, preferably Claude