Executive Assistant to Global Executives

About the role

We are seeking a proactive Executive Assistant to support regional and global senior executives. The role involves managing complex calendars, coordinating meetings across multiple time zones, and ensuring seamless communication with internal and external stakeholders.

Key responsibilities

• Maintain and update highly dynamic executive calendars, schedule and reschedule meetings, and prepare agendas.
• Prioritize incoming topics, drive tasks with stakeholders, and report outcomes to executives, handling confidential information with discretion.
• Create accurate presentations and reports using Microsoft Office applications.
• Handle queries in executives' absence, attend meetings on their behalf, and produce minutes with follow‑up actions.
• Provide end‑to‑end travel assistance, including flight bookings, hotel reservations, visa arrangements, and itinerary management.
• Organise senior management meetings and off‑site events, ensuring conference rooms, IT requirements and other logistics are in place.
• Monitor and report on designated tasks/tickets, adhering to service level agreements.

Required profile

• University degree in a relevant field.
• 2–3 years of experience as an Executive or Business Assistant in a multinational environment.
• Proven ability to work with senior executives, maintain confidentiality and manage multiple priorities.
• Experience in a shared‑service centre or ticketing environment with KPI monitoring.
• Strong written and spoken English; German or French is a plus.
• Willingness to work in shifts covering Asian, European and US time zones.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Ticketing system usage

What we offer

• Opportunity to work with a global executive team.
• Dynamic, multicultural work environment.
• Professional development and growth prospects.