Executive Assistant to Founder

About the role

My Digital Shelf is scaling its global B2B platform for FMCG and retail leaders. We are seeking a highly organised Executive Assistant to support the Founder directly, ensuring his time is protected and strategic initiatives move forward.

Key responsibilities

• Manage complex calendars across UK, US and India time zones, prioritising meetings and focus time.
• Draft and handle key emails, filter inbound communication and flag priority items.
• Track strategic initiatives, prepare briefing notes, create presentations, reports and research summaries.
• Coordinate domestic and international travel, preparing detailed itineraries and documentation.
• Act as the bridge between the Founder and Head of Operations, tracking deadlines and maintaining internal dashboards.
• Handle expense tracking, approvals, contract/invoice coordination and organise digital filing systems.

Required profile

• 4+ years supporting a Founder, CEO or senior leader in a fast‑paced or entrepreneurial environment.
• Exceptional written and verbal communication with high discretion.
• Strong organisational, prioritisation and detail‑oriented capabilities.
• Comfortable working UK business hours from India.

Required skills

• Proficiency in Google Workspace.
• Advanced Excel/Sheets skills.
• Experience with collaboration tools.

What we offer

• Direct work with an international founder and exposure to global FMCG and retail leaders.
• High‑growth entrepreneurial environment with potential to evolve into a strategic operations or Chief of Staff role.