Executive Assistant to Founder

About the role

We are seeking a proactive Executive Assistant to support the founder of Unbridaled AI, an AI‑powered platform for sourcing diamonds and gemstones. The role involves handling calls, coordinating administrative tasks, basic bookkeeping, and day‑to‑day task management so the founder can focus on product development and growth.

Key responsibilities

• Make and receive calls on behalf of the founder, follow up with vendors, clients and partners, gather information and confirm appointments.
• Enter bills, invoices and purchase records into the in‑house accounting software.
• Negotiate pricing, delivery timelines and terms with suppliers within the parameters set by the founder and escalate higher‑value decisions.
• Own the founder’s calendar, schedule meetings, set reminders and prevent conflicts.
• Track open tasks and follow‑ups to ensure nothing falls through the cracks.

Required profile

• Excellent written and spoken English.
• Prior experience working in a fast‑moving startup environment.
• Very organized with a sharp memory.
• Ability to work US shift hours.

Required skills

• Familiarity with AI tools and workflows.
• Basic understanding of accounting and bookkeeping processes.