Executive Assistant to Founder & CEO

About the role

This is a trusted, hands‑on position supporting the Founder & CEO of a fast‑growing studio in Mumbai. You will manage both professional and personal aspects of the founder’s day, ensuring smooth operations across the office and the wider team.

Key responsibilities

• Maintain the founder’s calendar, schedule appointments and coordinate travel, visas and logistics.
• Monitor and respond to emails on the founder’s behalf, flagging urgent items.
• Act as the single point of contact between the founder and a 15‑member team, handling follow‑ups and meeting coordination.
• Oversee daily studio operations, track team task sheets, attendance and routine updates.
• Prepare and send client invoices, follow up on payments, and support tax filing with the CA team.
• Process vendor payments, maintain expense records and manage payroll entries.
• Assist with HR activities such as hiring coordination, onboarding and record keeping.
• Provide personal support including household coordination, driver scheduling, meal planning and trainer liaison.

Required profile

• Highly organized, discreet and proactive with a strong sense of ownership.
• Excellent communication skills and ability to manage multiple priorities.
• Comfortable handling confidential information and personal matters.

Required skills