Executive Assistant to Founder (Admin & HR)

About the role

We are a fast‑growing, family‑run premium perfume and fragrance brand seeking a highly organized Executive Assistant to support our Founder. This high‑ownership role blends executive support, office administration, and HR coordination in a dynamic environment.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements, and daily schedule.
• Prepare presentations, reports, MIS, and handle confidential business documents.
• Coordinate with internal teams, vendors, consultants, and external stakeholders to ensure timely task execution.
• Track action items, follow up on deliverables, and support business projects and research.
• Oversee day‑to‑day office administration, facilities, supplies, and vendor management.
• Assist recruitment by scheduling interviews and supporting hiring activities.
• Facilitate employee onboarding, maintain HR records, attendance, leave management, and payroll coordination.
• Help implement HR policies, employee engagement initiatives, and internal communications.
• Organise company meetings, events, exhibitions and provide operational support across functions.

Required profile

• 4–9 years of experience in executive assistance, administration, or HR coordination.
• Graduate degree; MBA or HR qualification is a plus.
• Excellent verbal and written communication skills.
• High level of discretion, confidentiality, and ability to work independently.
• Positive attitude, ownership mindset, and strong attention to detail.

Required skills

• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Proficiency in Microsoft PowerPoint
• Experience with Google Workspace