Executive Assistant to Executive Director

About the role

The Executive Assistant provides high‑level support to the Executive Director, handling both professional and personal responsibilities with utmost discretion. This role ensures the director’s schedule runs smoothly, communications are managed efficiently, and all preparatory work for meetings and travel is completed accurately.

Key responsibilities

• Manage the director’s calendar, appointments, travel itineraries, and daily priorities.
• Coordinate with internal departments and external stakeholders to drive timely execution of initiatives.
• Prepare business correspondence, meeting agendas, minutes, and follow‑up actions.
• Serve as the primary communication hub among senior leadership, customers, vendors, bankers, consultants, and other stakeholders.
• Handle confidential personal matters, including family commitments and personal travel.
• Maintain organized, secure records of confidential business, legal, and personal documents.
• Monitor key assignments and strategic projects, ensuring cross‑functional teams meet deadlines.
• Assist in prioritising tasks, managing deadlines, and addressing sensitive issues with sound judgment.
• Prepare and analyse management reports, MIS, and other information for business reviews.
• Oversee office administration and coordinate with household staff, drivers, and other support personnel.

Required profile

• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, able to anticipate needs and follow up independently.
• Strong judgment and ability to manage sensitive issues.

Required skills