Executive Assistant to Division Head

About the role

We are seeking an Executive Assistant to support the Head of the Transformer Division at Mangal Electrical Industries Limited, a listed power‑equipment manufacturer. The role is central to keeping the Division Head’s demanding schedule running smoothly, handling communications, travel, and coordination across multiple functional teams.

Key responsibilities

• Own end‑to‑end calendar management, schedule meetings, protect focus blocks and resolve conflicts.
• Prepare meeting agendas, capture minutes, track action items and follow up with team heads.
• Draft and manage emails, letters and routine correspondence; act as first point of contact for internal and external stakeholders.
• Arrange domestic and international travel, including flights, hotels, visas, itineraries and logistics for trade shows and customer visits.
• Maintain organized records of contracts, approvals and review trackers while handling confidential information with discretion.
• Coordinate daily with department heads, the MD’s office and external parties on behalf of the Division Head.

Required profile

• 3–8 years of experience as an Executive Assistant or secretary to a CXO or senior leader, preferably in manufacturing or industrial settings.
• Exceptional organisational skills with the ability to close loops without reminders.
• Fluent written and spoken English and Hindi, with polished professional communication.
• Demonstrated discretion handling sensitive business and family‑office matters.
• Ability to stay calm under pressure and reprioritise quickly.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Digital calendar tools
• Task‑tracking software
• Video‑conferencing platforms

What we offer

• Work at the centre of decision‑making for a growing division of a listed company.
• Stable, long‑term full‑time role with direct visibility to senior leadership.
• Potential to evolve into a chief‑of‑staff‑style position.