Executive Assistant to Director

About the role

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Director. The role involves comprehensive administrative and operational assistance, ensuring smooth communication across departments and handling confidential information with discretion.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, presentations, minutes, and follow‑up actions.
• Act as a communication liaison between the Director and stakeholders, handling confidential information responsibly.
• Oversee email correspondence, official communications, and prepare reports, MIS, and business documents.
• Maintain records, files, and important documents, ensuring timely completion of tasks with various departments.
• Follow up with department heads on assigned projects, monitor progress of key initiatives, and provide updates to the Director.
• Assist in organizing corporate meetings, events, and reviews, and coordinate with clients, vendors, and business partners when required.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting senior leadership.
• Strong knowledge of the MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a professional attitude and high confidentiality standards.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook