Executive Assistant to Director

About the role

We are looking for a proactive Executive Assistant to support a Director‑level leader in a fast‑paced technology organisation. The role is on‑site and requires top‑level organisational skills, discretion, and the ability to manage complex administrative workflows.

Key responsibilities

• Manage the Director’s calendar, prioritising meetings and coordinating cross‑functional scheduling.
• Arrange domestic and international travel, including visas, itineraries and on‑the‑ground logistics.
• Prepare and edit presentations, briefings and meeting packs, turning information into concise one‑pagers and agendas.
• Own expense administration, reconcile reports and liaise with finance for timely approvals.
• Serve as primary liaison with internal stakeholders and external partners, screening requests and ensuring follow‑ups.
• Handle confidential correspondence and maintain secure filing and record‑keeping practices.

Required profile

• Minimum 3 years supporting senior leaders (Director or C‑suite) in a corporate or technology environment.
• Proven mastery of Microsoft Outlook for calendar management.
• Strong proficiency in Microsoft Excel and PowerPoint for reporting and presentations.
• Experience managing complex travel arrangements and expense processes.
• High level of confidentiality, professional discretion and stakeholder management.
• Excellent written and verbal English, capable of drafting polished communications.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Concur (or similar expense tool)
• Microsoft Teams
• Zoom
• DocuSign
• Google Workspace

What we offer

• Direct exposure to senior leadership and cross‑functional teams.
• Collaborative, fast‑paced tech environment with opportunities to own projects.
• Competitive compensation and structured performance reviews tied to impact.