Executive Assistant to Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Director in daily operations and strategic initiatives. The role involves managing complex schedules, coordinating meetings, handling confidential information, and ensuring seamless communication across the organization.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and schedule internal and external meetings, preparing agendas, presentations, minutes, and follow‑up actions.
• Act as a communication liaison between the Director and internal/external stakeholders.
• Handle confidential and sensitive information with discretion.
• Track important deadlines, commitments, and deliverables.
• Manage emails, correspondence, and official communications.
• Prepare reports, MIS, presentations, and other business documents.
• Organize travel logistics including flights, accommodation, and itineraries.
• Maintain records, files, and important documents.
• Follow up with department heads on assigned tasks, monitor progress of key initiatives, and provide updates to the Director.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior leadership or directors preferred.
• Strong knowledge of the MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook