Executive Assistant to Director

About the role

AstaGuru, India’s leading online auction house for fine art and collectibles, is seeking an Executive Assistant to support its Director. This full‑time, on‑site position in Mumbai will act as the primary liaison between the Director and internal or external stakeholders, ensuring smooth communication and efficient day‑to‑day operations.

Key responsibilities

• Manage the Director’s calendar, schedule appointments and coordinate meetings.
• Handle confidential information with discretion and draft correspondence, reports, and presentations.
• Arrange travel itineraries, logistics and accommodations for business and personal trips.
• Conduct research and gather data to aid the Director’s decision‑making.
• Anticipate and proactively address both professional and personal tasks to maximise efficiency.
• Support special projects and ad‑hoc assignments as directed.
• Coordinate with clients and other stakeholders for assistance and follow‑up.

Required profile

• Minimum 3 years of experience in administrative, office or clerical support roles.
• Proven ability to manage calendars, book travel and schedule meetings.
• Strong organizational skills with a high level of confidentiality.
• Excellent written communication and attention to detail.

Required skills

• Microsoft Office
• Google Workspace