Executive Assistant to Director

About the role

We are looking for a proactive Executive Assistant to support a Director‑level leader in a fast‑moving technology organisation. The role is on‑site and offers high‑visibility exposure to senior leadership and cross‑functional teams.

Key responsibilities

• Manage the Director’s calendar, prioritising meetings, coordinating cross‑functional scheduling and minimising conflicts.
• Arrange domestic and international travel, including visas, itineraries and on‑the‑ground logistics.
• Prepare and edit presentations, briefing documents and meeting packs, synthesising information into concise one‑pagers and agendas.
• Own expense administration, prepare reports, reconcile with finance and ensure timely approvals.
• Serve as primary liaison with internal stakeholders and external partners, screening requests and routing communications.
• Handle confidential correspondence and sensitive documentation with discretion, maintaining effective filing systems.

Required profile

• Minimum 3 years of experience supporting senior leaders (Director or C‑suite) in a corporate or technology environment.
• Demonstrated ability to manage complex calendars and travel logistics.
• High level of confidentiality, professional discretion and stakeholder management.
• Excellent written and verbal English, capable of drafting polished emails, briefs and agendas.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Concur (or similar expense reporting tool)
• Microsoft Teams
• Zoom
• DocuSign

What we offer

• On‑site role with direct exposure to senior leadership and cross‑functional teams.
• Collaborative, fast‑paced tech environment with opportunities to own projects and streamline executive operations.
• Competitive compensation and structured performance reviews tied to impact and operational excellence.