Executive Assistant to Director

About the role

We are seeking a highly organized, proactive, and professional Executive Assistant to support the Director in daily operations and strategic initiatives. The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring seamless communication across the organization.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, minutes, and follow‑up action items.
• Act as the communication link between the Director and internal/external stakeholders.
• Handle confidential and sensitive information with discretion.
• Manage emails, correspondence, and official communications.
• Prepare reports, MIS, presentations, and other business documents.
• Organize travel logistics including flights, accommodation, and itineraries.
• Maintain records, files, and important documents.
• Follow up with department heads on assigned tasks and monitor progress of key initiatives.
• Coordinate with clients, vendors, and business partners as required.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior leadership or directors is preferred.
• Strong knowledge of the MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook