Executive Assistant to Director – Administrative Support

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Director. The role involves managing complex schedules, coordinating meetings, handling confidential information, and ensuring seamless communication across the organization.

Key responsibilities

• Manage the Director’s calendar, appointments, travel arrangements, and meeting logistics.
• Prepare agendas, presentations, minutes, and follow‑up action items for internal and external meetings.
• Act as the primary communication link between the Director and stakeholders.
• Handle confidential documents and information with discretion.
• Maintain email correspondence, official communications, and business documents.
• Organise travel itineraries, including flights, accommodation, and ground transport.
• Coordinate with department heads to track project progress and deliverables.
• Support day‑to‑day decision‑making and follow‑up on assigned tasks.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce or a related field.
• 3–8 years of experience as an Executive Assistant, Personal Assistant or similar role.
• Experience supporting senior leadership or directors is preferred.
• Excellent written and verbal communication skills.

Required skills

• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time‑management abilities.
• High level of confidentiality and professional attitude.
• Ability to multitask, prioritize, and solve problems efficiently.
• Attention to detail and strong business communication skills.