Executive Assistant to CEO

About the role

We are looking for a proactive Executive Assistant to support the Founder/CEO of Bizex4U, an integrated media solutions company. In this hybrid, full‑time position you will build and manage the operating layer around the CEO, ensuring smooth coordination of clients, vendors, proposals and internal priorities.

Key responsibilities

• Manage the founder’s calendar, meetings, briefs and follow‑ups.
• Track daily and weekly priorities, action items and business research.
• Maintain CRM and sales‑pipeline hygiene, conduct prospect research and support outbound coordination.
• Coordinate proposals, pitches, client and vendor communications, and campaign execution trackers.
• Handle invoice and collections follow‑up and support business research and meeting preparation.
• Develop SOPs, documentation and internal processes, and liaise across sales, operations, finance and external partners.
• Leverage AI and automation tools to accelerate recurring tasks.

Required profile

• 2–5 years of experience as an Executive Assistant, Founder’s Office, business operations, account management or consulting.
• Excellent written and spoken English with strong judgment and prioritisation.
• Highly organised, proactive and comfortable working with ambiguity.
• Ability to communicate confidently with senior stakeholders and close loops independently.

Required skills

• Advanced Excel / Google Sheets.
• CRM experience.
• Familiarity with AI tools and automation.