Executive Assistant to CEO

About the role

Defmate is building India’s sovereign AI platform for defence. This high‑impact role works directly with the Chief Executive Officer, supporting AI, defence, government engagement, fundraising, customer relationships and global partnerships. You will be the execution backbone of the CEO’s office, turning priorities into results while maintaining professionalism and discretion.

Key responsibilities

• Manage the CEO’s calendar, meetings and priorities, coordinating with customers, senior government officials, investors, board members and enterprise clients.
• Attend stakeholder meetings, prepare briefing notes, capture discussions and drive follow‑ups to closure.
• Prepare presentations, reports, proposals and executive communications.
• Draft professional emails, letters and presentations; maintain CRM and relationship trackers.
• Utilise AI productivity tools (ChatGPT, Claude, Gemini, Microsoft Copilot, Notion AI, Perplexity) to create research summaries, meeting notes and automate repetitive workflows.
• Plan domestic and international travel, visas, itineraries and logistics; coordinate conferences, exhibitions and board meetings.
• Build dashboards, trackers and executive reports; support strategic initiatives across multiple businesses.
• Coordinate LinkedIn and executive branding initiatives, supporting thought‑leadership content.

Required profile

• 3–6 years of experience as an Executive Assistant, Personal Secretary, Executive Coordinator or in a Founder/CXO office.
• Backgrounds in premium airline cabin crew, luxury hospitality, corporate guest relations or executive office management are strongly encouraged.
• Outstanding written and verbal communication, high emotional intelligence and ability to handle confidential information.
• Excellent organisational and multitasking skills with executive presence and business etiquette.

Required skills

• Advanced Microsoft Office proficiency.
• Advanced Google Workspace proficiency.
• Familiarity with AI productivity tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, Notion AI and Perplexity.