Executive Assistant to CEO

About the role

We are looking for a highly organized, proactive, and detail‑oriented Executive Assistant to support our CEO. This position ensures the smooth operation of the Executive Office by managing schedules, coordinating meetings, handling confidential information, and driving timely execution of key priorities in a fast‑paced, high‑growth environment.

Key responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule, including internal and external meetings.
• Coordinate logistics for conference calls, video meetings, board meetings, and leadership reviews.
• Handle correspondence, emails, phone calls, and document management on behalf of the CEO.
• Draft letters, meeting minutes, reports, and presentations as required.
• Arrange domestic and international travel, preparing detailed itineraries and securing necessary documentation.
• Prepare meeting agendas, take minutes, track action items, and follow up with departments.
• Act as the first point of contact for the CEO’s office, screening calls and visitors while maintaining confidentiality.
• Manage office supplies, process expense claims, and support event planning and leadership visits.

Required profile

• 3–8 years of experience as a Secretary, Executive Secretary, or Administrative Assistant supporting senior leadership.
• Experience supporting CXOs or Directors is preferred.
• Bachelor’s degree in any discipline; secretarial or administrative certification is a plus.

Required skills