Executive Assistant – Senior Leadership Support

About the role

We are seeking a seasoned Executive Assistant to serve as the operational backbone for our senior leadership team. This senior‑level position requires a professional who has already mastered executive support across multiple time zones and can handle confidential information with absolute discretion.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior leaders, proactively resolving conflicts and protecting focus time.
• Coordinate board and leadership meetings end‑to‑end, including scheduling, materials preparation, logistics, and follow‑up on action items.
• Plan and execute domestic and international travel itineraries, handling visas, foreign‑exchange arrangements, and contingency planning.
• Process and reconcile expenses using SAP, Concur, and EZ‑ER, ensuring accuracy and policy compliance.
• Manage procurement through iProcurement, liaising with vendors on contracts, pricing, and service delivery.
• Support expatriate and international leaders, navigating cross‑cultural working styles.
• Handle confidential business, financial, and personnel information with utmost discretion.
• Organise leadership offsites, town halls, and corporate events from concept through execution, managing vendors, venues, and budgets.

Required profile

• 12–16 years of experience as an Executive Assistant, preferably supporting CXO, MD, or Founder‑level leaders.
• Proven ability to work across cultures and geographies.
• Impeccable discretion handling sensitive, confidential information.
• Bachelor’s degree required; additional office/business administration certification a plus.
• Composed under pressure with sharp attention to detail.

Required skills

• SAP
• Concur
• EZ‑ER
• iProcurement