Executive Assistant – Leadership Office

About the role

The Leadership Office at Pahle India Foundation is seeking a proactive Executive Assistant to provide high‑quality administrative and coordination support to senior leaders. The role requires strong organisational abilities, discretion, and excellent written and verbal communication skills to ensure smooth day‑to‑day operations.

Key responsibilities

• Manage complex calendars, schedule internal and external meetings, and resolve conflicts proactively.
• Draft, review, and handle correspondence, emails, letters, and official communications on behalf of the leadership team.
• Coordinate logistics for meetings, roundtables, and events, including agenda preparation, briefing notes, presentations, and background material.
• Record accurate minutes, track action items, and follow up with internal teams to ensure timely closure.
• Plan and manage domestic and international travel, including itineraries, ticketing, accommodation, visas, and expense reconciliation.
• Liaise with senior government officials, industry leaders, partner institutions, and board members on behalf of the leadership.
• Support special projects, research inputs, and presentations as required while handling sensitive information with confidentiality.

Required profile

• Graduate degree in any discipline; postgraduate qualification in management, communications or related field is an advantage.
• 3–4 years of experience as an Executive Assistant or in a similar role supporting senior leadership, preferably in a think‑tank, policy organisation, consulting firm or corporate environment.
• Excellent written and verbal communication skills in English; working knowledge of Hindi is preferred.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).