Executive Assistant

About the role

Pooja Corporation, a long‑standing bearing distribution business in Gujarat, is expanding its sales and management team. The company seeks a highly organized Executive Assistant to work directly with the Director, handling both professional and personal commitments while the business scales.

Key responsibilities

• Manage the Director’s calendar, appointments, travel plans and coordinate virtual and in‑person meetings.
• Track team tasks, maintain an action tracker, and proactively follow up to ensure commitments are executed.
• Arrange travel, hotel and reservation bookings; coordinate meetings with clients, vendors and suppliers.
• Handle the Director’s personal appointments, family travel arrangements and confidential personal tasks.
• Maintain digital records, filing systems and support admin projects across departments.

Required profile

• 3–5 years of experience as an Executive Assistant, secretary to a senior executive, or office coordinator.
• Fluent in Gujarati, Hindi and English (medium proficiency).
• Strong proactive follow‑up, high attention to detail and ability to handle confidential matters.
• Self‑motivated and able to work with minimal supervision.

Required skills

• MS Office (Excel, Pivot Tables, VLOOKUP).
• Google Workspace (Calendar, Docs, Sheets, Drive).
• Zoom, Microsoft Teams and Google Meet.