Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support the CEO and Co‑founder of Soket AI. You will act as the strategic and operational partner, ensuring seamless executive workflows across multiple locations and time zones.

Key responsibilities

• Serve as the primary strategic and operational partner for the CEO and Co‑founder, synchronising executive workflows across locations.
• Manage high‑velocity executive calendars, schedule multi‑stakeholder meetings, and resolve complex scheduling bottlenecks across time zones.
• Coordinate end‑to‑end travel logistics (flights, local transit, accommodations) for Bengaluru HQ, Gandhinagar, and Delhi.
• Triage and manage incoming technical correspondence, research collaboration requests, and executive communications from academic partners, government bodies, and infrastructure providers.
• Assist in operational workflows for compute and dataset initiatives, tracking deliverables for IndiaAI Mission grants, GPU cluster provisioning timelines, and team milestones.
• Prepare executive briefings, presentation decks, and meeting notes that involve high‑level AI and technical terminology with precise accuracy.
• Track executive expenses, vendor commitments, and operational budgets for the leadership office.
• Organise cross‑office events, research syncs, hackathons, and company‑wide all‑hands meetings to bridge engineering, research, and leadership teams.
• Maintain absolute confidentiality and operational discretion on sensitive company data, strategic planning, hiring, and financial discussions.

Required profile

• Hold a Bachelor’s or Master’s degree in Computer Science, Information Technology, Data Science, Business Administration, Communications, or a related field.
• 3–5 years of experience supporting founders, C‑level executives, or senior leaders in a fast‑growing tech, AI, or deep‑tech startup environment.
• Based in or willing to work on‑site at the Bengaluru headquarters.
• Strong foundational understanding of AI/LLM concepts, frontier research labs, and GPU compute.

Required skills

• Knowledge of AI and large language model (LLM) concepts.
• Familiarity with GPU compute environments.