Executive Assistant

About the role

Kerten Hospitality is seeking a proactive Executive Assistant to support its senior leadership team remotely from India. The role involves managing high‑volume travel, calendars, board materials and ensuring smooth administrative operations for C‑level executives.

Key responsibilities

• Manage complex and high‑volume travel arrangements for senior executives, ensuring seamless, cost‑efficient itineraries.
• Oversee and optimise calendar management for C‑level executives, aligning priorities with business objectives.
• Coordinate executive onboarding processes, including documentation, logistics, and structured induction planning.
• Prepare, review, and coordinate Board Packs, ensuring accuracy and timely submission for executive and board meetings.
• Act as a key point of coordination for administrative systems and internal platforms, ensuring efficiency and compliance.
• Lead the organisation of recurring executive and company‑wide meetings, handling scheduling, agenda preparation, documentation, and follow‑up on action items.
• Prepare and submit periodic travel and expense reports to support accurate cost tracking.
• Draft, manage, and distribute professional meeting minutes, documenting decisions and accountability.
• Continuously develop templates, trackers, and workflows to improve executive support efficiency.
• Maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive information.
• Support team coordination and contribute to process improvements and operational excellence.

Required profile

• 5+ years of experience as an Executive Assistant or in a similar administrative support role.
• Proven experience handling sensitive information and supporting C‑level leadership.
• Strong written and verbal communication skills in English.

Required skills

• Proficient in Microsoft Office Suite.