Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior leadership in a fast‑paced, global environment. The role involves managing complex calendars, travel, and stakeholder communications while ensuring confidentiality and efficiency.

Key responsibilities

• Manage multi‑time‑zone calendars, schedule meetings, and coordinate off‑site events.
• Arrange domestic and international travel, including flights, hotels, visas, and itineraries.
• Draft correspondence, presentations, and reports for leadership.
• Serve as primary point of contact between leadership and internal/external stakeholders.
• Support board and leadership meetings: prepare agendas, distribute materials, capture action items.
• Handle expense reporting, reconciliations, and procurement processes (POs, vendor coordination).
• Assist with SLA and vendor contract management, including MSA execution and licensing.
• Maintain confidential records and support new‑joiner onboarding.
• Collaborate with HR and admin teams on engagement activities and ad‑hoc tasks.

Required profile

• 5+ years of experience as an Executive Assistant, preferably supporting C‑suite or founder‑level leaders in IT or a global organization.
• Strong calendar, travel, and stakeholder coordination skills.
• High discretion with confidential information and ability to multitask independently.
• Excellent written and verbal communication.

Required skills

• Proficiency with Microsoft Office suite, Outlook, and Teams.
• Experience using expense tools such as Concur.
• Familiarity with design tools like Canva or InDesign.
• Exposure to AI productivity tools is a plus.

What we offer

• Challenging work environment with opportunities for domain learning, career growth, and international exposure.
• Competitive compensation, incentive payments, and private medical insurance.
• Flexible working arrangements, including remote or hybrid options.
• Health and wellbeing benefits, employee referral program, and regular team‑building events.