Executive Assistant

About the role

The Maharaja Sawai Man Singh II Museum Trust is seeking a highly organised and discreet Executive Assistant to support His Highness in the day‑to‑day management of his schedule, correspondence and engagements. This role is pivotal in ensuring smooth operations within the Trust’s heritage and cultural activities.

Key responsibilities

• Manage His Highness’s calendar, appointments, meetings and travel arrangements.
• Coordinate with internal teams and external stakeholders on behalf of His Highness.
• Handle confidential correspondence, emails and official documentation.
• Prepare meeting agendas, presentations, briefing notes and minutes.
• Track action items and ensure timely follow‑up on key tasks.
• Maintain organised records, files and confidential documents.
• Coordinate official meetings, events and engagements.
• Prioritise communications and manage administrative tasks efficiently.

Required profile

• Bachelor’s degree in any discipline.
• 2–3 years of experience as an Executive Assistant, Executive Secretary or similar administrative role.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and attention to detail.
• Strong organisational, multitasking and time‑management abilities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.