Executive Assistant

About the role

The Executive Assistant will support the Director by ensuring smooth, professional, and efficient operations of the office. This role acts as the primary liaison between the Director, internal teams, and external stakeholders, fostering trust and clear communication across the organization.

Key responsibilities

• Manage the Director’s email, calendar, and time‑bound requests, ensuring timely follow‑up.
• Draft, send, and track both physical and electronic communications on behalf of the Director.
• Coordinate requests from global, regional, zonal, state, and matrixed functions, serving as the main point of contact.
• Maintain management systems that prioritize and monitor the Director’s tasks.
• Prepare agendas and organize confidential documentation for meetings, projects, and official archives.
• Arrange complex multi‑city and international travel, including event logistics.
• Process expenses and payments in line with finance policies.
• Support the rollout of Gemini 1.0 and other strategic initiatives within the National Strategic Partnerships hub.
• Complete administrative documentation such as credit‑card and expense reports.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Exceptional organizational abilities and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfort working across multiple departments and geographic locations.

Required skills

What we offer

• Opportunity to work closely with senior leadership on high‑impact projects.
• Exposure to international operations and strategic initiatives.
• Professional development in a dynamic, collaborative environment.